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My to-do list is out of control! Dealing with procrastination and productivity – 5 easy steps

I spoke to a client the other day who is struggling with overwhelm and productivity. Life is busy and stressful, and she has big plans for herself.

As well as wanting to transform her career, she wants to transform the way in which she lives her life.

She wants more autonomy in how she spends her time, more opportunity to focus on her areas of expertise, and time to pursue new hobbies or things she wants to learn.

Productivity, focus, procrastination

After talking to her it got me thinking of productivity, focus and procrastination. These are the key areas which affect getting things done aren’t they?

You want to be really focused on what you want to achieve, really productive in how you spend your time getting there. And then our friend procrastination comes along, getting in the way.

Indecision

I started to look at my own situation and realised that I too feel pulled in all sorts of directions. I have all these great ideas, I put them on a list of ‘things to do’, and then before I know it I’m crippled by indecision. Where to start? Is this idea really worth the time? Should I be focusing on something else?

The teeny tiny first step

I’ve recently discovered the idea of breaking down a big old ‘thing to do’ into the very smallest possible steps, in order to actually get started and make progress.

For example, take a potentially awkward phone call I’ve been putting off. I’ll write down these three steps on my to-do list.

1. Literally just finding and noting down the phone number to call as the first task (ie a Google search).

2. Next, planning what I’m going to say, or noting down what I need to find out. Writing down a few lines to fall back on.

3. Finally, picking up the phone and making the call.

You tick each item off the list as you accomplish it. It sounds so obvious but physiologically it helps me just do stuff. What might have been pushed back and pushed back becomes doable.

Too much at once

However I’ve realised that I often start one thing on my list, just to get started. I then look at a completely different ‘to-do’  and take the first small step there. I’ll swiftly move on to another – to feel as though I’m covering all bases, making progress all round. The result is I end up with lots of half-done unsatisfactory unfinished things.

I looked to a book for inspiration. One that’s always at the back of my mind but that I’ve never fully read (what’s going on there?) is Essentialism by Greg McKeown. I read the first chapter and loved his ethos. As his website says:

“The Way of the Essentialist isn’t about getting more done in less time. It’s not about getting less done. It’s about getting only the right things done.”

Essentialism

It’s all about prioritising. Only focusing on the essentials – not the fluffy extras that are time wasting opportunities. Your productivity will surely improve.

So I decided to pick my top priority from my to-do list – what’s the one thing that’s going to push me forwards the most? Then I’d break that task down into tiny bite-sized pieces, and work on these tasks only, until it is complete.

It works

And do you know what? So far it is working. I highlighted the two most urgent important tasks on my to-do list,  and listed all the little steps to get each done. Then I picked one, ignored the other, and solidly worked my way through the steps.

It helped that I picked something I was excited to learn about: I wanted to share a blogpost on Pinterest, where people can download my free vision board ebook.

I was so buoyed by my success that I felt full of energy and ready to start my second top priority task.

Chances are if I hadn’t applied this tactic I’d still be procrastinating, searching and reading articles about both tasks and not actually getting on with making them happen.

What you can do

So there we have it. My productivity tips:

  1. Read Essentialism before me.
  2. Highlight 1-3 of your top priority tasks on your to-do list.
  3. List each teeny tiny easy step you need to complete for each one (I’m talking mind numbingly easy like 1. watch Youtube video on creating a Pinterest account, 2. sign up to create a Pinterest account, 3. watch Youtube video on creating a board on Pinterest…).
  4. Pick one top priority task and get to work, step by step. Ignore all else until it is completed.
  5. Feel smug.

I hope this helps if you are feeling overwhelmed and your to-do list is out of control! Give it a try and let me know how it goes.

If you’d like to try a life coaching session with me, send me an email at joaopoku@gmail.com. You can sign-up for a free 30 minute Skype call with me.

Photo by Glenn Carstens-Peters on Unsplash

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This will change your world. Period.

One day, when I was living in Paris, a friend and I made a discovery. It turned out we both had one day every single month when we would feel sad and cry for no apparent reason. We finally figured out that it was always the day before our period. It was quite the revelation. This ‘sad day’ wasn’t out of the blue, it was regular as clockwork. And it was all due to hormones.

But somehow I managed to forget all about this discovery. Every month would come round. I’d have a day or two feeling really sad, blue, wondering what was wrong with me. And then the next day I’d get the answer, oh yes, I was due my period.

I loosely kept track of when my period should come. I’d note in my diary a star on the first day of my period and a question mark on the day 25 days later. Even so, I would without fail forget about the ‘sad day’.

A hormone tracker changed her world

The first time I properly considered how my menstrual cycle affects me was only a year or two ago when I read an article. The journalist had just discovered a free hormone app tracker, and it changed her world.

A very brief summary is that we have four stages of our menstrual cycle. Our hormones are doing different things during each stage. These hormones affect our mood, appetite, energy levels, desire for socialising (along with other things going on in our lives, of course).

Rising oestrogen in week one (the first day of your period and the days following) gives you a surge of positivity and good feelings (having felt fairly crap during week 4). Week 2, as oestrogen continues to rise, you’re likely to feel more upbeat, confident and resilient. Week 3 you’ll probably be feeling quite mellow and sleepy (due to rising progesterone), and week 4 it’s likely you’ll feel irritated, a bit blue, generally p*ssed off at the world as oestrogen is now dropping. (I’d advise you to read up on this, I’m no biologist).

It was amazing to finally understand why some weeks I feel confident, full of energy and good vibes, wanting to socialise every night. Then other weeks I can’t bear to be around too many other people, wanting to cancel all social engagements and just lie on the sofa watching tv.

Amongst other things it also affects productivity; some weeks I’m super motivated and on a roll, others my pep is limited.

We should cut ourselves some slack

The reason I’m sharing this is so that you can learn to cut yourself some slack. We women are good at giving ourselves a hard time. Those days when there is lots to do. Your to-do list is infinite, but you’re low on energy. You just want to sleep, you’re irritated, you’re crabby, you’re uninspired – there’s a reason. It’s probably partly because your hormones are doing their thing (and let’s not forget diet, sleep, exercise, personal issues etc etc all play a part too).

Give yourself a break. Sooner or later the week of your cycle will come around where you’re positive, full of energy, a can-do attitude and great ideas.

If you’re going through a career change or looking to make changes in other areas of your life, it can be tough to stay motivated and focused. There are lots of emotional issues going on. There’s quite possibly a lot of negative chatter, your brain’s way of keeping you safe and within your comfort zone. And then on top of that your mood, confidence and energy are all affected by your hormones.

Plan ahead

My advice is to read up a little on hormones, or download one of the many free hormone tracker apps out there. Build your awareness. You’ll start to figure out which week’s great for networking, contacting people, charging ahead with your plans. And which week is a good time for reflection and slowing down. You can start to make plans with this knowledge in mind.

Even with what I’ve learned, I still have to remind myself all this on a weekly or even daily basis. It’s easy to forget. Sometimes you’re feeling the way you feel, simply because of…hormones.

If you’d like to try life coaching with me, send me an email at joaopoku@gmail.com.

Photo by Jealous Weekends on Unsplash

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Is this really failure?

 

I listened to someone talking about career change yesterday and she mentioned that up until recently it was considered by some as failing.

In my own personal experience, there’s some truth there.

You got the job or started the career, it’s a good job, decent money, nice colleagues, a few benefits.

And then a few years down the line you realise it’s really not for you.

You believe you’re not good at the job. It feels as though you’re not doing well. You don’t have any passion or even any interest in it anymore. Of course that’s a failure. You’re failing. You’re no longer achieving.

I felt like that. I did feel an element of failure, wanting to leave my job of 10 years, the job I’d so loved at the start. If everyone else is happy getting on with it and doing well, why can’t I?

But the thing is of course, staying in a job you don’t like (were you do have the option of leaving) is the failing part. Failing to listen to yourself, failing to be bold enough to live the life you know you really want.

Which is most likely doing a job you enjoy, a job which means something to you.

Listening to others and sticking out a job you dislike for fear of what other people think is failing.

Letting yourself stay miserable and unfulfilled and desperate out of fear of making a change is failing.

The notion of a job for life is on its way out

Things are changing, the notion of staying in a job for life is quite rare now. Lots of people successfully change careers not just once, but two, three times or more. Some of us out there have a ‘multi-hyphenate’ career – combining a mixture of jobs/side projects/collaborations – whatever we need to do to stay fulfilled and bring in some money.

If you want to change career but you’re looking at it as a failure of some sort, I’d say rethink things. What’s the real failure. Can you imagine yourself doing your job in another 1, 5, 10 years? Would you like to do your manager’s job, or director’s job, or CEO’s job? Do you even want to stay in your industry in the future?

If the answer to these questions is ‘no’, maybe it’s time to be true to yourself, and start the process of moving on.

Start by figuring out a few areas of work that interest you, that make you come alive when you allow yourself to dream. Find out more – research, talk to people in that world.

Start making a plan to find a way to test out this new area, step-by-step. Set aside 20 minutes a week to write if you want to be a writer, to translate if you want to be a translator. Take a half-day of leave and job shadow someone. One Saturday morning a week work for free to test out another area.

Look at changing jobs as exploring, experimenting, leading an adventurous life

It doesn’t have to be drastic, it doesn’t have to put you in danger of losing your home and stability. Look at it as learning about yourself, and improving your life. About being brave and bold.

If you’d like to try life coaching with me, to help work out your next steps and start taking action to improve your life, send me an email at joaopoku@gmail.com.

Photo by Estée Janssens on Unsplash

 

 

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Not feeling motivated?

 

It’s really difficult when you want to leave your place of work, but you don’t feel motivated to search for something new.

You’re not happy there, you don’t enjoy it, it doesn’t feel like a good fit. Perhaps the company has different values to you, or you don’t like the atmosphere or energy there. It may be that the role isn’t what you expected,  it’s less interesting or varied than you thought it would be. You feel your skills aren’t being used, you feel the work isn’t of value. You’re not helping anyone.

You’re desperate to leave, to find something exciting and of value and better paid.

You just can’t seem to feel motivated enough to take action and move on.

You feel depleted. Lacking in energy, tired, stressed, overwhelmed, miserable. The last thing you want to do  in your free time is search through depressing job ads, work on your cv, write cover letters that won’t get a response.

All you really want to do is sit on your sofa in comfy clothes, with comfort food (preferably cheesy or chocolatey) and zone out.

You want to forget about your day, forget about the mundanity and the disappointment. You want relief, you want comfort, you want entertainment. And for a brief moment your attention is taken, you’ve forgotten.

But then you wake up the next day, and you repeat the cycle. You drag yourself to work feeling miserable, beating yourself up for being in this situation you don’t seem able to get out of. Why are you wasting your days like this? What are you doing with your life? Is this is it? Are you stuck forever? Why can’t you get out? Why are you sabotaging your progress?

Because it’s easy

I’ll tell you why, it’s because that’s the easy option. Not doing anything is easy. Wallowing in self pity is easy. Ignoring the problem is easy. Carrying on in the safety of your little bubble, miserable as it is, is easy. Meeting friends for a drink and moaning about your job or your boss or your team is easy. It’s comforting. It’s cathartic. But it’s not helping you.

1. So what can I do?

You have to get motivated. This means summoning up the energy take the next step. Finding a way to focus on what you want, and how great that’s going to feel when you get it.

It helps to visualise what you want, where you see yourself. You can dream. Try imagining how things could be better. You have to find a way to reframe your perspective so that you start seeing things in a positive light.

Because if you’re down in the dumps, miserable, seeing everything in your life as rubbish, you won’t be able to see opportunities and act on them. Everything will seem too much and pointless. Nothing will seem worth the effort. Everything will seem too hard.

If you can start to view things positively, your energy changes. No your situation isn’t perfect, yes you’re feeling crap. But, this CAN change. Change is on the horizon. There are opportunities. There is another way you could be feeling. You can and will get there.

2. And then the crucial part

You have to take action. Consistently. You have to break down this enormous, scary, hideous obstacle that is finding a new job.

You have to make it easy for yourself. By getting all options and possibilities down on a piece of paper. Really thinking hard about what you want.

  • Big or small company, or freelance or creating something yourself. What values will the company stand for? And what values will the employees hold dear?
  • What kind of people do you want to work with? How big would you want your team to be? Do you want to work on your own? What kind of work space, office, studio, outdoors? How close to home?
  • How much money do you want? What are the limits?
  • What do you actually want to be doing? At a computer or out at meetings? Out in the world meeting people? Presenting? Talking? Observing? Creating? Travelling? How would you like to spend the majority of your day?
  • Is it sat at your desk, with a peaceful environment, radio on, a few colleagues around, drinking tea as you work. Would you prefer running around town meeting people, forming relationships? Do you dream of getting your head down distraction free?
I think the key is to be as specific as you can about what you want, so you’ve got a clear idea, but then try to remain flexible about what’s actually out there.

It could be that you find something that has only a few of the key elements your looking for, and that’s enough. Something that you never might have imagined could actually fit the bill.

Once you’re clearer on what you want, and you can summon up some excitement about how your life could be, looking for something new becomes more manageable.

When I was in this position I found it really helpful to talk to friends, or friends of friends, who seemed to enjoy their jobs. What was it they enjoyed? What was it about their company or role that was great?  It opened up my eyes to the fact that there are so many jobs and companies out there. It is possible to like your job, you can switch and do something slightly different. There are opportunities out there.

It gave me hope. And hope is something you need right now. You have to believe you’ll move on. You never know what conversation you’ll have when someone will make a suggestion: speak to this person, check out this website, have you heard about x? And that sets you off on a different path. You realise there is interesting stuff going on out there. Stuff you could be involved with.

You really never know what’s round the corner. And the most important thing is getting yourself out of that helpless mindset, into a mindset that is open, curious, ready to take action.

What next step are you going to take? Pick something super small and achievable. Do it. Then plan the next step.

If you’d like to book a coaching session with me to help you in taking action, email me here: joaopoku@gmail.com.

Photo by Joshua Earle on Unsplash

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Is unlikeability a bad thing?

 

I’m trying to train myself to be a little more unlikeable. Or rather – I’m trying not to care so much about being ‘likeable’. I had a conversation with a friend today which reminded me that lots of women pay waaaay too much attention to how their actions are going to affect other people.

What about me?!

Rather than going by our own whims and desires, we make decisions based on what other people want. Someone invites me out because they want my company? I’d better go – I don’t really feel like it but they’re feeling a bit down and say they miss me. They need me.

Someone invites me for a coffee – I just want to go off on my own for a bit of a read – but how do I tell them this without offending them? Sorry, I’d rather be on my own…

There’s a big dinner, everyone’s going – why aren’t you going? You don’t feel like it? Why? don’t you like us? Don’t you like – people?

I read an article on likeability with this great quote:

“Think for a moment how much time you have spent in your life replaying conversations where maybe you said the wrong thing, or how you were maybe too curt with that person in the checkout line, or too forward with that dude you met on Tinder; how maybe you speak too much in meetings or make your views too known. How much time you have wasted fretting about whether other people like you? Just do a quick calculation: how much of your life, do you think, you have spent this way? An hour? A whole day? A week? Maybe entire years? What masterpieces could you have made by now if you directed your energy toward writing like a bad mother***ker instead?” Lacy M. Johnson

Even now as I write this, I’m worrying that I was a bit off with someone yesterday who wanted to chat just at the moment I received an important email and had to respond.

I know that I wasn’t actually off with him. I rarely (never?) am. I’ll have just been a bit flustered and apologetic. And here I am, 24 hours later, spending time worrying about whether he thinks I’m rude or will have changed his opinion of me.

Unapologetically herself

Along those lines, I saw a video from Stylist magazine this week about ‘what makes women strong’ – and one part bought tears to my eyes. It showed one young girl saying that a strong woman is unapologetically herself. ‘She wears what she wants, does what she wants, and says whatever the hell she wants’.

I actually had to rewind that section 3 times. Because I realised that sometimes I do feel apologetic for being myself. Apologetic when I want to be on my own. When I don’t feel like talking. If I want to leave a social event before everyone else. Apologetic that I choose to do my own thing.

I’ve written in the past about self-belief, confidence and imposter syndrome. It’s all linked. We’re doing ourselves a massive disservice fretting about being liked and being ‘the good girl’, rather than just getting on with it and doing what the hell we like.

I help people with career change and I also help people with their mindset. I particularly want to help with inspiring confidence in women – it’s an area we really seem to need help with. Knowing our own minds, being unapologetic.

Have a think about it, do you care too much about being likeable?

If you’d like to book a coaching session with me, email me at: joaopoku@gmail.com.

Photo by Sam Manns on Unsplash